Seller resource / September 2026
One item, one reference
Give each item a short identifier such as LAB-01. Use that same identifier in photo filenames and messages. If an LC stack includes four modules, list the modules individually and give them a shared system reference. This prevents a photograph of one configuration being matched to a different asset.
Separate available from retained
Mark each item as available, retained, leased or awaiting internal approval. Include a note when a pump, computer or accessory appears in a photograph but will stay with your laboratory. A picture of a complete system is not an agreement that everything in the picture is included.
Use explicit condition labels
Choose in use, disconnected, stored, known fault or unknown, then add the last known use. “Powers on” is different from a completed run. Record the observation you have; an honest unknown is more useful than a guess. Do not restart idle equipment solely to complete the list.
Keep the collection facts close
For each location, note the floor, lift or loading access, available dates and local contact. Flag items that remain connected to services. Purchase scope, preparation, packing and collection responsibilities should be agreed before an item leaves the room.
A reusable equipment record
The CSV template opens in common spreadsheet applications. Keep one row per item and link related modules with a system reference. Leave genuinely unknown details marked as unknown.
Download the list template ↓This guide covers enquiry preparation. It is not a service, shutdown, decontamination or transport procedure. Follow your institution’s requirements and the relevant manufacturer instructions.